Careers

The Administrative Coordinator provides administrative support to teams across the company, coordinates office activities and appearance, and oversees the day-to-day activities of front desk operations.

Key Responsibilities:

Administrative Support (65%)

• Provides administrative support to various departments, including creating documents, running reports, data entry, reconciliation, and paperwork tracking.
• Completes project work and ad hoc support for programs and events, such as trade show registration, creating new hire folders, ordering/distributing employee holiday gifts, and ordering flowers for employee life events.
• Manages internal processes such as Certificates of Insurance for suppliers and customers.
• Serves as designated onsite Notary Public.

Office Management (25%)

• Maintains overall cleanliness and organization in common areas and decorates the office for holidays.

• Maintains office and janitorial supplies and sources cost effective vendors, being mindful of the company’s sustainability initiatives.

• Creates shipping labels for FedEx, DHL, and other outgoing packages as needed.
• Assists in planning, set up, and clean up for onsite client and employee events.

• Manages relationship with cleaning service and obtains quotes for additional services as needed.

• Maintains a safe work environment in compliance with OSHA, food safety, and CTPAT requirements.

Front Desk Management (10%):

• Creates a positive and welcoming office environment for employees and visitors.
• Answers light phones, welcomes guests, and manages conference room schedules.
• Sorts and distributes incoming mail and packages.

Required Skills and Experience:

• High school diploma or equivalent and 2+ years related experience
• Bilingual proficiency in English and Spanish preferred
• Basic to intermediate proficiency in Outlook, Excel, PowerPoint, and Word
• Ability to obtain Notary Public credentials
• Strong written and verbal communication skills
• Organized, detail oriented, self-starter with the ability to multitask and work effectively with conflicting priorities and deadlines
• Positive attitude, customer service mindset, and willingness to do whatever needs to be done
• Personable and welcoming with an innate sense of integrity, confidentiality, discretion, and tact
• Strong team spirit and the ability to work effectively with a variety of personalities; sense of humor a plus
• Ability to work standard hours of 7:45 am – 5:00 pm Monday – Friday and infrequent evening or weekend hours
• As the sole contributor in this role, reliable attendance is a must

Compensation:

The target hiring range for this position is: $20.00 - $24.00 per hour. Compensation is based on a variety of relevant factors, including prior work experience, skills, professional qualifications, and internal pay equity.

Please click the blue "Apply Now" link below to be directly to our Applicant Tracking System to submit a resume and letter of interest to be considered for this position.

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